DOCUMENT MANAGEMENT
Share Every Document
With Everyone Who Needs It
Contracts, floor plans, quotations, inspection reports — one secure platform for your entire team, your buyers, and your subcontractors. No more email chains, no more outdated versions, no more lost files.
THE CHALLENGE
Document Chaos Costs You Time, Money, and Trust
In real estate development, documents are everywhere — and that is the problem. Buyers receive outdated floor plans by email. Contracts sit in someone’s Dropbox. Subcontractors work from the wrong drawing version. Every team member has a different file on their desktop.
📧
Sent by Email — Lost Forever
Documents sent by email get buried in inboxes, forwarded to the wrong people, or simply never opened. There is no way to know if a buyer has seen the latest version of their floor plan.
🗂️
Multiple Versions, Multiple Problems
When a drawing is revised, who has the old version? Nobody knows. Buyers, contractors, and site teams all work from different files — until a costly mistake makes it visible.
🔓
No Control Over Who Sees What
Shared drives and WhatsApp groups give everyone access to everything — or nothing. There is no way to share a contract with one buyer without exposing other buyers’ data.
THE STRUCTOS SOLUTION
One Secure Document Hub for Your Entire Project
Structos replaces scattered files with a single, structured document system — organised by project and unit, with controlled access for every stakeholder. Buyers always see the latest version. Subcontractors only see what they need.
📁 Structured Folder Organisation
Documents organised in logical folder structures per project and per unit. Separate general project folders (shared with all buyers) from unit-specific folders (only visible to that buyer). Categories include contracts, floor plans, quotations, showroom selections, handover documents, and RERA compliance files.
🔒 Controlled Access Per Stakeholder
Define exactly who can view, download, or edit each document. Buyers see only their own unit’s documents. Subcontractors receive a secure link to exactly the files they need — no login required. Your team has full control at all times. Every access event is logged.
✅ Always the Latest Version
Upload a new version of a document and it instantly replaces the old one — everywhere. Buyers, architects, and contractors all see the same current version automatically. No more “which PDF did you send me?” Version history is retained for audit purposes.
📅 Dossiers With Deadlines
Create document dossiers with defined expiry dates — for KYC submissions, option agreements, or RERA compliance documents. When a deadline passes, the status changes automatically and your team is notified. No more manually chasing outstanding documents.
WHO CAN ACCESS DOCUMENTS
The Right Document to the Right Person — Every Time
Structos handles complex access rules automatically — so you never have to worry about a buyer seeing another buyer’s data, or a subcontractor accessing sensitive contracts.
👤 Buyers & Renters
See their own unit’s documents only. Floor plans, contracts, quotations, option agreements, handover reports — all in their personal portal. Always the latest version. Accessible on mobile, tablet, or desktop.
🏗️ Subcontractors
Receive a secure, time-limited link to exactly the documents they need — drawings, specifications, work orders. No platform login required. No risk of accessing other project data.
🏢 Your Internal Team
Full access based on role and project assignment. Sales team sees buyer documents. Site team sees construction drawings. Management sees everything. Role-based access configured by your admin.
📋 RERA & Auditors
Export complete document records with timestamps and access logs for RERA submissions, legal disputes, or CA audits. Every document action is logged with date, time, and user.
DOCUMENT TYPES SUPPORTED
Everything in One Place
- Sale agreements & contracts
- Floor plans & unit drawings
- Quotations & option approvals
- Showroom selection records
- KYC & buyer identity documents
- CLP payment schedules
- Possession & OC letters
- Inspection & snag reports
- Warranty certificates
- RERA registration documents
- Construction drawings & specs
- Work orders for subcontractors
- Maintenance records
- Project news & announcements
- Correspondence archives